Part-Time Administrative Assistant

SKOLNICK Architecture + Design Partnership, an award-winning
design firm based in NYC and Sag Harbor, NY seeks to hire a part-time Administrative
Assistant to work in our Sag Harbor office. The position requires a high
degree of organization and flexibility, and candidates must have a driver’s
license and their own vehicle.  Other skills required include:

  • Total proficiency in Microsoft Office with an
    emphasis on Word, Outlook Calendar, and Excel
  • Self-motivated and able to follow through on a
    wide range of tasks given minimal direction
  • Professional, friendly, with good people skills
  • Effective communication skills (on phone, in person, and in
    written form)
  • Ability to multitask, prioritize assignments, and work
    efficiently
  • Thorough, accurate, meticulous, and detail-oriented
  • Seeks appropriate direction when required
  • Light book-keeping, strong math, and spreadsheet experience

This role will involve direct
support of the principals of the firm and include tasks such as:

  • Organizing
    and updating principal’s schedule
  • Inputting
    principal timesheet records
  • Setting
    up and coordinating meetings / calling and confirming potential attendees
  • Sending
    out files for printing / retrieving prints from blueprint shop
  • Shipping
    and receiving of packages
  • Arranging
    receipt of material samples from vendors and sending to team members / clients
  • Performing
    reception tasks when clients arrive at the East End office for meetings
  • Arranging
    for lunch / coffee / snacks for meetings and cleaning up after meetings
  • Organizing
    receipts and expense reports and coordinating with the firm’s financial
    controller
  • Booking
    and arranging travel arrangements as needed

This will be a part-time position, with hours to be
approximately 10 am to 2 pm, 4 – 5 days per week.  Compensation to be in
the range of $ 24.00 – $ 26.00 per hour depending on skills, work experience,
and references. Potential for long-term employment and opportunity for growth.
Interest in and familiarity with the world of architecture and design a
plus.

Candidate should
have at least 2 – 3 year’s work experience as an Administrative
Assistant. A college degree in Business, Administration, or Communications
is preferred. Send resume, letter of interest, and a minimum of three (3) references
from former employers, noting a description of role performed, duration of
employment, and the name, phone number, and email of your direct supervisor to:

 Kristen Leone     [email protected]

cc: Jo
Ann Secor     
[email protected]

Long Island News